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What follows is essentially the first two components of the model. The Health and Safety policy sets the overall commitment. Each establishment with five or more employees must have a written policy that sets out its commitments to meeting legal and moral obligations. Some simply list the basic requirements from Section 2 of the Health at Safety at Work etc. Act while others give more consideration and tailor it to their specific establishment. Whichever approach is adopted, there is a legal requirement that the policy is communicated to employees.

This can be either directly or via a notice board, salary slip etc. Other basic obligations, irrespective of the number of employees, include the requirement to place a copy of poster ‘Health and safety Law-What you should know’ (http:// www.hse.gov.uk/pubns/books/lawposter.htm) in a prominent position or provide employees with a copy of the information in leaflet form. The second aspect of the safety management system is to make adequate arrangements for meeting the safety policy commitment. This will normally describe the WHO and WHAT-i.e. who is responsible for which key safety activities and what they are.

Establishments with five or more employees must record the information but it is also good practice for smaller organisations to do the same. Ideally establishments would have some form of safety manual containing the policy and all other key documents forming part of the safety management system. This could include copies of risk assessments, control measures, procedures and training records etc. It is now common practice to have electronic copies of such documents. The overall policy and risk assessment inform the level of safety management system to be implemented.

The next stage is to systematically produce the risk profile or in other words group the hazards and control measures relating to the individual parts of the riding establishment/livery yard. It relates back to the hazard listing approach suggested in chapter 2, linking work areas with particular hazards. To summarise, staff/clients/members of the public enter the premises and follow a route through the establishment, undertaking relevant activities. During this path they may encounter a number of hazards that, for ease of description, are classified as Environmental Hazards (those that emanate from the surrounding conditions), e.g. a poor floor surface within the car park and poor lighting within stable areas.

They may also encounter Work Procedure Hazards (those that emanate from the actual activities of handling horses, teaching, riding etc.) The safety management system should incorporate suitable controls for significant risks arising from these. It should also include controls for significant risks under general processes (for example training and communication or general regulations such as Manual Handling which apply in all areas), described as related safety processes. In some instances there will be slight duplication. Finally, there are ‘management processes’ including monitoring and review (check and act elements) of the safety management system.

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